Privacy
Who we are
Flecknoe Village Hall, Flecknoe, Rugby CV23 8AY is run by a volunteer sub-committee of Wolfhampcote Parish Council.
Our website address is: https://www.flecknoevillagehall.co.uk
We know how important it is for you to understand how we use your data. This Privacy Policy sets out how and why we collect, store, process and share your personal data. We will always be transparent with you about what we do with your personal data.
This Policy also tells you what your rights are in relation to the personal data you give to us. If you have any questions about this Privacy Policy or your rights under it, please contact us by post at the address on our homepage or by email at flecknoevillagehall@gmail.com
What personal data we collect and why we collect it
Flecknoe Village Hall uses personal data (name, address, telephone contact number, email address) for the purposes of managing the hall (including its bookings and finances).
The lawful reason for processing data in this way is “contract” for the purposes of managing the hall, its bookings and finances.
We won’t use your information for any other purposes unless we are required to do so by law.
Privacy on our booking system
While we store them, the details of your bookings and transactions are held in the service known as Google Drive - a cloud based service which is subject to Google's Privacy Policy.
Privacy on our website
Comments
Our website does not support user comments, therefore no personal details are retained.
Cookies
This site uses cookies from Google to deliver its services and to analyze traffic. Information about your use of this site is shared with Google. By using this site, you agree to its use of cookies. [Ref: Google Sites & Cookies]
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
We may share your personal information with:
- our IT service and infrastructure providers that we use as part of our IT storage solutions
- any other third-party entities who perform functions on our behalf and who also provide services to us
- any other third parties as required by law or for the purposes of crime (including fraud), to prevent or investigate breaches of, or to enforce, our Terms, to respond to or investigate security vulnerabilities, or to respond to emergencies, and to protect the rights of third parties.
Any third parties with which we share your personal information have entered into a legally binding data sharing agreement with us and comply with similar and no less stringent undertakings of privacy and confidentiality to those set out in this Privacy Policy. Can we do this or is this too much??
How long we retain your data
Data collected for the purposes of managing the hall, its bookings and finances, may be retained for up to 3 months for accounts purposes and for longer where required by the hall’s insurers or auditors. If you would like to find out more about how we use your personal data or want to see a copy of information about you that we hold, please contact flecknoevillagehall@gmail.com
What rights you have over your data
Rights
What does this mean?
The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Privacy Policy.
The right of access
You have the right to obtain access to your information (if we’re processing it), and other certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
The right to rectification
You’re entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions provided in law.
The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services where relevant,
The right to object
You have the right to object to certain types of processing, including processing for direct marketing.
We will usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing information for:
- baseless or excessive/repeated requests
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from the time we receive your request, but if the request would take longer than that to deal with, we will let you know.
Making a complaint
If you are unhappy with how we’ve handled your information, or you would like to exercise your rights, contact us at flecknoevillagehall@gmail.com
If you’re not satisfied with our response to your complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to the UK data protection authority, the Information Commissioner’s Office (ICO).
How will you know if we amend this Privacy Policy?
We may need to make changes to this Privacy Policy at any time. If we make any material change to how we collect, use or share your personal information, we will update this Privacy Policy and inform you of these changes by posting prominent notices of the key changes on our website.
This policy was last updated on 9th October 2019