Terms & Conditions

Hire

PLEASE NOTE: We have been able to carry out some refurbishment working during the COVID lockdown. We would like to draw your attention to the need to leave the village hall in at least as good a condition after your hire as before it.

Hire of the Hall includes heat, light, power, fixtures, fittings, furniture, cutlery, crockery, consumables and parking.

Parish residents - £10 per hour up to 9 hrs. 9hrs+ flat rate of £90 per day

Non-residents - £12.50 per hour

Charities; Business; Government and other organisations - negotiable

An additional charge of £5 per booking will be added in the colder months to cover heating costs.

Hire of furniture, cutlery and crockery for use off-site is negotiable - please contact us to make a booking and discuss appropriate charges.

Payment is due in order to confirm your booking (and quarterly in advance for multiple and/or regular bookings).

Payment by bank transfer (BACS) is preferred (account details will be provided once your booking request is approved).

Cancellation

One month or more in advance - 100% refund

One week to one month in advance - 50% refund

Less than one week in advance - 0% refund

Condition, breakages and faults

The hall and any furniture, crockery or cutlery hired must be left in the same condition or better than when you found it (clean and tidy - vacuum cleaner, mops, cloths etc are all available for your use). We reserve the right to charge for additional cleaning should you leave a mess.

Please report all breakages and faults so that we can rectify them for other users. We reserve the right to charge for damage, breakages and vandalism.

Insurance

The Village Hall carries public liability insurance but if you are operating a commercial event you must have your own cover and by agreeing to the terms you accept that you do, or will, at the time of the event.

Health & Safety

You are responsible for the Health & Safety of participants at your event. You should consider whether you need to complete a risk assessment for your event (the HSE has excellent advice, templates and examples here - https://www.hse.gov.uk/simple-health-safety/risk/risk-assessment-template-and-examples.htm)

Flecknoe Village Hall publishes its latest Risk Assessment and Fire Risk Assessment below. You are responsible for complying with them.

The Village Hall and its grounds are a no smoking area.

You are responsible for removing any waste. There are wheelie bins on site for recycling and general waste (Rugby Council waste website)

Naked flames (e.g candles) are not permitted in the Village Hall.

Parking

We have a small car park to the rear of the hall plus a drive to the side. Please feel free to make maximum use of this space during your hire. Due to the construction of the village hall there is a weight limit for individual vehicles of 3t within the grounds of the village hall

Neighbours

Please be considerate to our neighbours. This is a quiet rural village so please make sure that you, your visitors and guests park safely and respectfully and think about noise levels, especially outdoors and late in the evenings.

Keys

Information on how to collect and return keys will be provided with confirmation of your booking. Please take care of the keys while in your possession and try to return them promptly so that the next user is not inconvenienced.

Personal Data & Privacy

Please see our privacy policy.

20210522 - Flecknoe Village Hall - Fire Safety RA.pdf
FVH General RIsk Assessment.pdf